Email Protection

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Email Protection

Defend against threats, ensure business continuity, and implement email policies.

Advanced Threat Protection

Protect against email, mobile, social and desktop threats.

Security Awareness Training

Engage your users and turn them into a strong line of defense against phishing and other cyber attacks.

Cloud App Security

Defend against cyber criminals accessing your sensitive data and trusted accounts.

Archiving and Compliance

Reduce risk, control costs and improve data visibility to ensure compliance.

Information Protection

Safeguard data in email, cloud apps, on-premise file shares and SharePoint.

Digital Risk Protection

Protect against digital security risks across web domains, social media and the deep and dark web.

Premium Security Services

Get deeper insight with on-call, personalized assistance from our expert team.

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Training Modules, Videos, and Materials

Try our Security Awareness Training content.

Solutions by Topic

Office 365

Protect your people and data in Microsoft Office 365 with unmatched security and compliance tools.

EU General Data Protection Regulation (GDPR)

Identify, classify and protect your sensitive data from advanced threats.

Next Generation Compliance Solutions

Safeguard business-critical information from data exfiltration, compliance risks and violations.

Business Email Compromise

Block attacks with a layered solution that protects you against every type of email fraud threat.

Social Media Compliance

Simplify social media compliance with pre-built content categories, policies and reports.

Replace McAfee Email Security Products

Stay ahead of email threats with email security from the exclusive migration partner of Intel Security.

Upgrade Your Symantec Email Security

Learn how upgrading to Proofpoint can help you keep pace with today’s ever-evolving threat landscape.

Solution Bundles

Stop advanced attacks and solve your most pressing security concerns with our solution bundles.

Antivirus Software

Free virus protection

Viruses attack computers in different ways. There are signs your computer is infected, which, if spotted quickly, can stop the proliferation of the virus. Stay safe by being wary of certain websites, and bolster your system with antivirus software. For email-based threats, mail.com provides built-in tools that protect your computer.

Antivirus software explained

Antivirus software is your first line of defense against the numerous external threats associated with online activity. Used to prevent, detect, and remove malicious software that may affect both the operation of your computer and put your data at risk from unsolicited access, antivirus programs are important utilities for anyone who uses the Internet. Crucially, antivirus software acts as a type of check-point for any information that comes in or out of your computer, constantly scanning files and programs for potential risk. Free virus protection is provided to mail.com users as standard – so you can minimize online dangers.

In order to keep up with the many varied and constantly evolving threats, antivirus software must be continually developed. This means that the best antivirus programs can identify and then neutralize the latest viruses and malware. These include Trojans, browser hijackers, rootkits, ransomware, BHOs (Browser Helper Objects), worms, adware, fraud tools and spyware amongst many others. Additionally, some antivirus software will also protect the user from spam, phishing, and botnet DDoS attacks.

How to identify a virus

Virus and malware identification falls into five main categories, all of which have become more sophisticated as both the hardware and software used has evolved. Unfortunately, there is no single algorithm or software application that can perfectly detect all possible threats. However, a combination of these methods can achieve a good detection rate.

  • Signature Based Detection – a method that compares files using a database of known threats. This is the most common approach currently used.
  • Heuristic Based Detection – generally combined with signature based detection, this method identifies common characteristics within malware code.
  • Behavioral Based Detection – similar to heuristic based detection, this technique identifies a behavioral fingerprint as the threat begins its malicious action.
  • Sandbox Detection – an approach that executes malware programs in a virtual environment to determine whether the code is malicious.
  • Data Mining Techniques – among the latest methods, this kind of detection uses machine learning algorithms to classify the behavior of a threat.

Antivirus software helps to keep you safe even when malware is the last thing on your mind – working continuously to maintain the highest levels of online security. Assuming everything is working as it should, then you will barely notice your antivirus software is operational. However, as soon as a potential issue is flagged, then a good antivirus program will notify you immediately and direct you to the correct course of action in order to keep your computer safe.

Common symptoms of a virus

Viruses manifest themselves as a range of issues within your computer and device. In fact, strange behavior exhibited by your machines is most often attributed to some kind of malware. Things to look out for include:

  • Slow system or machine crashes
  • Slow internet connection or unable to connect
  • Programs or applications are missing or self-starting
  • Peripheral hardware not working or self-starting
  • Being locked out of your machine
  • Pop-up adds or other intrusive advertisements

Safety starts with your operating system

Unfortunately, malware and viruses affect us all at some point and your vulnerability to external threats begins from the bottom up. Sadly, not all operating systems are created equal. After Linux, Mac OS is the most resilient to viruses and malware, with Windows OS the most vulnerable. In the mobile sector, Android is easily the most susceptible to attack, with Apple’s iOS being the most secure. However, whatever your operating system or device, it is important to take the necessary steps to remain protected at all times.

In some cases, this means a comprehensive suite of antivirus tools and utilities that protect numerous aspects of your computer’s operating system and hardware, in others, you may simply need an adblocker and email antivirus scanner in order to remain secure. Whichever option you decide to use, ensure you have the required tools and utilities to stay safe online.

How to stay safe online

Whilst a powerful antivirus program is very important, there are a number of other ways to help increase security while you are online. By following these simple tips, you will give your antivirus software the best chance of keeping your computer clean:

1. Regularly update antivirus software and other programs, including your operating system

2. Combine antivirus software with spam filters and do not open suspicious emails

3. Create complex passwords with numbers, letters, and special characters

4. Shop safely and only use trusted stores with the https extension in the URL

5. Keep yourself informed as to the latest scams and threats

Powerful antivirus software from mail.com

Here at mail.com, we recognize the importance of virus protection. That’s why we’ve included our powerful antivirus software to provide full internet security, ensuring your email safety and peace of mind. What’s more, our superior scanning software only checks for viruses – meaning you never have to worry about the privacy of your email communication. Activation of your antivirus is easy, and is as simple as selecting the antivirus option in your email settings. Once activated, our powerful antivirus tool will scan all emails and file attachments, not only detecting malware, but also removing all viruses, spyware, and Trojans. This ensures the safety of your work and/or personal computer, as well as your smartphone.

In order to ensure that your antivirus software is running optimally, mail.com implements regular updates that respond to the latest threats. Additionally, we also provide a powerful spam filter to help you isolate potentially harmful emails that may affect your computer. These features run alongside our Whitelist and Blacklist that allow you to mark your incoming emails as “trusted” or “untrusted” in order to provide further protection. Finally, with our external content blocker, you can minimize the risks associated with images and videos within you emails by deactivating them.

With mail.com you can rest assured that your devices are protected and your data and personal details are in safe hands. Sign up today and learn more about how mail.com can keep you safe online.

Get your new email account here! It’s free

Email Protection

Table of Contents

What is Email Protection?

Email protection is a broad concept that comprises many techniques – all built around the safeguarding of digital communications within organizations. This includes traditional security measures such as spyware detection, login security, and email encryption – as well as data retention, e-discovery assurance, cloud or on-prem email archival systems, and disaster recovery and backup.

Email Security

One branch of email protection is the set of methods used to stop unauthorized access or compromise of email security systems. This includes:

  • Login Security: There are a number of methods for safeguarding email account access – from employee education on best practices, to routine password cycling by administrators.
  • Spam Filtering: Automated message filtering can prevent malicious and fraudulent emails from ever reaching employees’ inboxes. For example, cyber criminals use phishing methods to retrieve sensitive information from unsuspecting users, by pretending to be employees within the organization, or by embedding seemingly innocent links into emails. Spam filtering and automated spear phishing prevention technology can help to identify and quarantine suspicious content so administrators can determine its risk.
  • User Security: Email filtering tools can’t catch email attacks that bypass the filters to reach users via their personal email, voicemail, or SMS. There are a number of training services that can help educate employees on security awareness, by simulating real network and email intrusions.
  • Email Encryption: Email encryption is critical for protecting the contents of email from unauthorized access, both in archives and as it is accessed and read.
  • Employee Education: In addition to implementing the right technologies, organizations must ensure that employees are trained in best practices for the safeguarding of sensitive data.

Email Backup and Archival

While security is essential in the protection of email, it’s also important to pay attention to the archival process – used to ensure the longevity and integrity of the underlying data. Even when it’s no longer at risk of being compromised by a cyber attack, email still needs to be stored securely, and be retrievable, for legal and business reasons.

Preservation

There are many business and organizational reasons for archiving email communications. Email often serves as critical, if informal, documentation of why and how certain decisions were made – and as an archive of relevant information. As a result, most employees benefit from a robust, complete, and easy to search archive of their communications. Techniques involved in email preservation include:

  • Email Archiving: Email archiving is the act of preserving and making searchable all email to/from an individual. Email archiving solutions capture email content either directly from the email application itself or during transport. The messages are typically then stored on magnetic disk storage and indexed to simplify future searches.
  • Email Compression: The process of reducing email file sizes (as well as the sizes of any corresponding attachments). It often functions as an integral part of an email archival system. When combined with deduplication, offline or cloud backups, and file stubbing, email compression allows email storage and archival costs to be kept to a minimum.
  • Email Retention Policy: Organizations in many industries are required by various governmental regulations to retain email content and metadata such as timestamps, senders, and other delivery information. Written email retention policies can be relied upon as a legal protection if proof of email communication is needed for a court case or to satisfy governmental regulations. An email retention policy covers all emails sent or received by an organization, and contains criteria for how long emails should be stored and in what manner they should be removed from the email archive.
  • Disaster Recovery: A recovery plan designed around the maintenance of mission-critical functions following a disaster. The effect of data loss or corruption from hardware failure, human error, hacking or malware could be huge – making a plan for data backup and restoration information a basic requirement for all modern organizations. Developing a thoughtful disaster recovery plan helps organizations minimize the risk of economic loss, operations disruption, and diminished brand credibility, when faced with an unforeseen failure.

Why Email Protection is Important

Email protection is an essential part of data security in organizations today. Employee accounts can be compromised, and users can be tricked, and so there have to be strategies in place to prevent these issues. In tandem with these security measures, email has to be preservable for legal, regulatory, and other business reasons. While email storage is itself inexpensive –, and email can be quickly scanned, collated, and interpreted – digital archiving presents a challenge because files are only as archivable as the systems designed to keep them stored. Proper techniques must be used to guarantee secure access to email storage over the long term.

Learn More About Email Protection

Related Terms

Further Reading

How Barracuda Can Help

Email protection is a vitial part of any organisation and should be

The Barracuda Email Security Gateway is an email security gateway that manages and filters all inbound and outbound email traffic to protect organizations from email-borne threats and data leaks. Combining a variety of modern encryption techniques along with spam filtering and email spooling, the Barracuda Email Security Gateway is a powerful tool to protect your employees’ sensitive emails.

Data preservation and recovery is an extremely important aspect to maintaining high email protection standards. Barracuda Message Archiver captures and stores your data securely for as long as you need without risk of amendment or deletion, and also reduces your email storage requirements while boosting user productivity.

Barracuda Essentials is an all-in-one cloud-based email security, backup, archiving and e-discovery for Office 365 and Microsoft Exchange. This powerful email security solution not only provides award-winning protection but also allows users to store and easily access email records. Barracuda Essentials is a perfect option for those needing both state of the art email protection and preservation for their Office 365 or Microsoft Exchange subscriptions.

Every year, businesses lose billions of dollars in direct losses from spear phishing attacks, however you don’t have to be the next victim. Barracuda Sentinel provides powerful AI-based protection from spear phishing, email fraud, and other common phishing attacks. While Barracuda PhishLine helps train employees to recognize and stop phishing emails, eliminating the human error aspect of email fraud. Together these products offer the best defensive against ever-evolving spear phishing attacks.

Have questions or want more information about Email Protection? Get in touch right now!

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